Information for Exhibitors
CONFERENCE DATES: March 25–29, 2006
EXHIBITION DATES: March 25–28, 2006
LOCATION: Gaylord Palms Resort and Convention Center – Orlando, Florida
EXHIBITOR APPLICATIONS:
The cost to exhibit is $28.00/square foot. An additional fee of $200.00 will be charged for each corner. Please note that corner space is limited and always in high demand. The smallest booth size is 10' x 10' and larger booths are available in increments of 10' x 10'.
This year, the AMI is instituting a priority point system for booth space assignments. Points will be awarded based on the following criteria:
- Date Points – A maximum of 30 points will be given for returning the application and a 50% deposit by Monday, October 17. Each day thereafter, one point will be deducted, until all 30 points have been exhausted. Applications received after Monday, November 14, will not receive any points in this category.
- One point will be given for each $1,000 taken in sponsorships.
- One point will be given for each 100 square feet of exhibit space.
- One point will be given for each year that a company has exhibited with AMI since 2001.
- Bonus points will be given for each year of IMT membership since 2001.
To maximize your assignment, return your application by Monday, October 17, 2005. A 50% deposit is due with the completed application. Late applications will be assigned booth space on a first-come, first-served basis.
| |
October 17 |
|
Space assignment point system begins |
| |
November 14 |
|
Completed application and 50% deposit due for first-round space assignment consideration |
| |
November 18 |
|
Deadline for function space requests |
| |
December 1 |
|
Sponsorship requests due |
| |
December 16 |
|
Deadline for final space assignments |
| |
December 31 |
|
Deadline for securing hotel "early bird" special rate |
| |
January 13 |
|
Space assignments and invoices |
| |
January 20 |
|
Deadline for description of company for program book |
| |
January 23 |
|
Camera- ready artwork due for sponsorship |
| |
February 1 |
|
Deadline for cancellation of exhibit space Deadline for final payment of exhibit space
Deadline for advertising in AMI newsletter and Final Program |
| |
February 6 |
|
Deadlin for EAC Authorization Forms Certificates of insurance due |
| |
February 17 |
|
Payments due for approved sponsorships Deadline for Exhibiton Badge Order Form
|
| |
March 24 |
|
Move-in from 7:00 a.m. to 11:00 p.m. |
| |
March 25 |
|
Move-in Continues 7:00 a.m. to 3:00 p.m Exhibits open at 6:00 p.m. |
A special early bird rate of $199.00 is in effect until Saturday, February 18 . Exhibitors are required to stay at the Gaylord Palms Resort and Convention Center. Companies securing accommodations outside of the AMI conference block will be fined a penalty fee and lose any priority ranking they may have. Reservations can be made by calling the hotel at 407-586-2000 and asking for Andrea Lelonek, or make your reservation online (use “PET” as the password.) When calling, be sure to mention you are attending the “AMI Conference."
| AMI Monopoly – New this year! |
$ |
1, |
000 – $ 1,250 |
| Box Lunches |
$ |
10, |
000 |
| CD-ROMs of Educational Sessions – with webcast |
$ |
10, |
500 |
| Coffee Breaks |
$ |
5, |
000 |
| Conference Bag – Great new pricing! |
$
$ |
15,
7, |
000 – Full Sponsorship
500 – Partial Sponsorship |
| Conference Bag Inserts |
$ |
3, |
000 – $5,000 |
| Continental Breakfasts |
$ |
8, |
000 |
| Educational Track – New this year! |
$ |
3, |
000 |
Electronic Name Badges/Lead Retrievals/
CME Monitoring System – New this year! |
$ |
20, |
000 |
| Floating-Action Pens |
$ |
6, |
000 |
| Golf Tournament |
Call for pricing |
| Hotel Key Cards |
$ |
6, |
000 |
| Individual Water Bottles |
$ |
6, |
500 |
| Industry Forum Refreshment Break |
$ |
6, |
000 |
| Internet Kiosk Stations |
$ |
5, |
000 per four Internet kiosks |
| Lanyards |
$ |
6, |
000 |
| Lounge Areas in Exhibit Hall |
$ |
1, |
500 |
| “Meet the Authors” Poster Session Reception |
$ |
7, |
500 |
| Message Center/Job Board |
$ |
1, |
500 |
| Opening Night Reception |
$ |
25, |
000 |
| Plenary Speaker |
$ |
3, |
500 |
| Poster Carriers |
$ |
7, |
500 |
| Press Room |
$ |
1, |
000 |
| “Read with the Experts” Room |
$ |
7, |
500 |
| Speaker Ready Room Lounge – New this year! |
$ |
8, |
000 |
| Wall Street Journal Ad Wrap & Delivery |
$ |
8, |
000 |
| Welcome Reception in Exhibit Hall |
$ |
15, |
000 |
|
The AMI will be offering an exciting array of advertising opportunities this year — be on the lookout for a special flyer announcing them.
If you are no longer the person responsible for the company's exhibits, please e-mail us with the new contact's information so that we may update our files and keep them current.
If you have any questions or need more information, please contact Jo Sherman at josherman@mednet.ucla.edu or call her at 310-825-7577. You may also contact the AMI office at 310-267-2614 or by e-mail at ami@mednet.ucla.edu.
Please share this information with everyone involved with your exhibit.
 |